Friends of Harris Primary "FoHPED" provides various functions, some of which involve the collection, gathering and processing of information that is considered personal information. The way in which FoHPED processes this type of information must comply with the requirements of the UK Data Protection Act 2018 (DPA) where it constitutes personal data, the General Data Protection Regulations (GDPR) and the Privacy and Electronic Communication Regulations 2003.
The purpose of this privacy notice is to explain how your personal information is processed and provide information about the rights you have under data protection legislation. For each of FoHPED’s business activities that use personal information, details are provided about what information we collect, how we use that information, and what happens to your information when it is no longer required.
What we collect
We may collect the following information:
Contact information including email address
Demographic information such as age of children, preferences and interests
Other information relevant to research and/or promotions
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to improve PTA activities and events.
We may periodically send promotional info about new activities, events, offers from sponsors or advertisers, or other information which we think you may find interesting using the email address which you have provided.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail where you have indicated this is acceptable.
We may use the information to customise the website according to your interests.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Personal Information stored in secure databases are deleted on a quarterly basis, if not immediately following an event.
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at FoHPED@gmail.com.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request a copy of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to the PTA via the school office, or contact us via FoHPED@gmail.com. If you believe that any information we are retaining on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Will my information be passed to anyone else?
The information that you provide will be passed to the relevant team within FoHPED that manage member subscriptions, and will also be accessible to those staff and teams whose work is connected to supporting membership. Your information is not passed to any other third party or recipient, unless explicitly stated through one of our promotions, where we would ask you to explicitly consent to the transfer.
Under the GDPR, you have a number of rights in relation to your personal information. You have the right to:
i. request access to your personal information;
ii. request rectification of your personal information which means you are able to have inaccurate personal information corrected without undue delay;
ii. request erasure of your personal information when certain conditions apply;
iii. restrict processing under certain circumstances;
iv. object to processing;
v. data portability in some circumstances.
Requests that relate to rectification, erasure or restricting processing will be passed to any recipients of your personal information. Details of recipients can be found under the section Will My Information be Passed to Anyone Else?
There may be occasions when FoHPED is unable to comply with requests to exercise the rights above. Should this apply to a request you make, it will be explained to you why FoHPED is unable to comply with the request and any options available.
Where your personal information is being processed using consent, one further right is the right to withdraw your consent at any time. You should be aware that, while FoHPED will stop using your information for that purpose with immediate effect, it may not always be possible to remove information from the public domain, for example where it has been used in hard copy publications. You should also be aware that the ability to withdraw consent only applies to information considered to be personal. It does not usually apply to information about groups or organisations. You can find out how your personal information is being lawfully processed under the section What We Do With the Information We Gather.
You may withdraw your consent at any time for allowing your information to be used for marketing purposes.
FoHPED is the Data Controller for information collected and processed for each of the purposes described above unless stated otherwise.
If you have any queries regarding any of the information in this privacy notice, in the first instance please contact FoHPED: firstname.lastname@example.org