The Friends of Harris Primary ED Committee consists of 4 official roles:
The Vice Chair
Below is a brief description of what these roles entail, but if you want to find out more about a particular role just get in touch. We take a very collaborative and mutually supportive approach and aim to make each of these roles as enjoyable and manageable as possible. NB For the year 2016/17 the committee have amended the chair and vice chair roles to create two co-chair roles.
Chair / Vice Chair
The Chair provides leadership for the committee, sets the agenda for meetings and manages meetings in line with the agenda. The Chair should ensure that issues are properly debated and an agreement is reached. As a committee officer, the Chair is often one of the people to sign cheques on behalf of the PTA, normally along with either the Treasurer or Secretary. The Vice-Chair acts on behalf of the Chair in their absence.
The Secretary is responsible for ensuring effective communication links between committee members and between the PTA and the school. The Secretary deals with all the correspondence that the PTA receives and helps the Chair ensure that committee meetings run smoothly. The Secretary will liaise with the school Secretary to distribute PTA notices to parents. The Secretary will make arrangements for the Annual General Meeting (AGM) and help the Chair prepare the annual report. The Secretary may also be involved in co-signing cheques on behalf of the PTA.
The Treasurer should record all income and expenditure and have the details available for every committee meeting plus:
• the balance of funds
• committed expenditure
• income, expenditure and profit from each event held
The Treasurer should report on the current financial position at each committee meeting and this should be recorded in the minutes. The report should include an update on funds received and spent since the last report. If the Treasurer is unable to attend a committee meeting, a written report should be sent to the Chair at least one or two days before the meeting. All financial decisions taken should be recorded in the minutes of the meeting. The Treasurer also liaises with the bank, pays and withdraws money into the bank account and reconciles bank statements.