Present: Ruth (chair), Caroline (minutes), Amber, Sarah, Marianne, Tiff, Lorna, Antonella, Liz, Daniel, Mayoni, Clarissa
Apologies: Josie, Cath, Claire S, Uzma
1. Introduction to PTA
Ruth introduced the role of the PTA and explained past events, including Superhero Training, movie night and cake sales. Ruth explained our fundraising goals, namely that we are raising money to augment and improve the playground facilities.
2. Accounts Update
Amber outlined the accounts for the past year. Since we started FOHPED 18m ago, we have raised around £5000. £4500 of this is earmarked for the playground. We intend to hold back a pot of £500 for ad-hoc funds for teachers’ use. They will be able to approach the PTA (via Jo Conduit) with a proposal for using this money, for example taking children on visits that they otherwise would be unable to afford.
Amber reported that we have raised £2985 over the past year. The most profitable event was the summer superhero event which raised £1909. The various cake and ice-cream sales have raised £314 and the affiliate scheme for raising money whilst shopping online has also generated significant income.
After spending on the playground, our opening balance this academic year is £535.
Amber explained the affiliate scheme and the Easyfundraising scheme. It was agreed that we should publicise this extensively in the run-up to Christmas.
3. Immediate Fundraising Needs
Ruth reported that Jo is currently negotiating the price of the Tangle Trail for the playground which she is keen we purchase. The price is likely to be between £1500-£2000. The school will pay upfront and we will reimburse the school as the money is raised over the next year.
We are also hoping to purchase two further planters and possibly another playhouse. The playhouse has been particularl popular with the children.
Ruth reported that there is a further set of acrylic cut-outs which will need to be installed when the builders finish and release the remaining section of playground. We therefore need to schedule another day for parents to come at the weekend and do this work. We agreed the 12th or 13th Nov as possible provisional dates and Ruth will liaise with Jo Conduit to confirm which is best.
4. Non-committee roles needed for this year:
The nature of each role was explained and volunteers sought.
Year Rep for Reception
Amber explained the Year Rep system and the need for a Year Rep for reception. She has had an email from Uzma (Alina’s mum) who has already volunteered for this. Everyone present was happy with this.
Cake Sale Co-ordinator
Marianne and Clarissa volunteered to share this.
Christmas Cards / Tea Towels co-ordinator
Josie Pizer has already emailed to volunteer. Everyone was happy with this.
Designer / Marketing Assets
Daniel Byrne volunteered for this.
Mayoni volunteered for this.
Grants / Fundraising co-ordinator
Amber volunteered for this.
Wastebusters Scheme co-ordinator
Claire Clifford-Turner led this last year. We will approach her to see if she’d be happy to do this again this year.
5. Future Events
There was some discussion about timings for this but agreed that immediately after school works well so that the children can be involved. Friday 21st Oct was provisionally booked for the first of these.
Amber and Caroline have been co-ordinating this along with Nikki and Carl Cooper.
This was planned last year and then postponed until this year because of the lack of a suitable venue. We are keen to hold it this term in the school hall. Amber wondered whether we can obtain sponsorship and has sent a few emails to local estate agents to see if they would be willing. She will liaise with Lorna regarding the possibility of sponsorship through Portico.
Sarah said she would still be happy to take the lead on purchasing drinks.
We pencilled in 10th or 11th November as possible dates. This is dependent upon Jo Conduit and Carl Cooper’s availability. UPDATE: 11th November confirmed
We discussed possible ideas including a Christmas shopping event, with local businesses and trades being invited to hold stalls in the school one Saturday in December. It was felt that we were probably short of time to organise this, and so we agreed to shelve this idea until next year.
A Christmas gift-wrapping service was suggested, with mulled wine and mince-pies being sold / served. Mayoni suggested offering mini-manicures and explained that she runs a salon locally and could ask one of her colleagues to do this. It was further suggested that we could incorporate a charitable giving element and liaise with Jo about involving Pupil Parliament. We discussed timings and dates and agreed to provisionally book this for Saturday 10th December 2.30-5.30pm. We asked for volunteers to form a steering group to take the lead on organising this event. Lorna, Marianne, Clarissa and Tiff agreed to do this.
It was agreed that this worked well last year and so should be repeated this year in a similar format. A date was provisionally set: Friday 16th December after school.
DBS checks. Ruth suggested it would be useful for the committee to be DBS checked so that we can take kids from after school club to events that clash etc. She will discuss this with Jo.
Next meeting: Weds 12th Oct to discuss Christmas events.